Good morning,

As you’re aware, Pravin Gordhan presented his budget speech for 2011 last week, which got me thinking about audits, which in turn got me thinking about health and safety audits. 

Basically, there are three steps to conduct an audit…

Step #1: Use a group of questions to answer in a particular sequence. You’ll base your audit questions in an audit protocol. This protocol is based in law and international standards. Your auditors will design the protocol.

Example
Does the company do environmental inspections? Yes/No?
Does the company do ergonomic inspections? Yes/No?
If you answer YES, the auditor will ask you:
Do you have a standard operating procedure for inspections? Yes/No?
You: Yes
You will then provide the requested document. The auditor will read the operating procedure and will ask for samples of your inspection checklists and reports. The auditor checks that what you have in your procedure is what you actually do in your inspections.

This is the document compliance part of the audit. The auditor will take a sample of one of the inspections and then do the functional compliance in the workplace with your employees.

Step #2: Write an audit report. The report must list all the issues that received a “no” answer. These are called “audit findings”. The report is dependent on your protocol and how you’ve written it.

Step #3: Develop an action plan to correct them. Some of the actions that you need to take may need to be included in your “Objectives and Targets”. The actions that go into your Objectives and Targets are usually the actions you have to carefully plan and budget for.

These steps appear in HSA Update 2 of 2010. This chapter also includes:

• You must do regular audits and inspections to ensure you maintain compliance
• What is an audit?
• What is an inspection?
• 6 elements your inspection report must include
• You must keep records of the inspection until you’ve taken all corrective action
• 11 most common inspections you may need to conduct

You’ll also get sample templates for:

• Inspection document: Firefighting equipment
• Inspection document: Forklift peruse inspection

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Stay safe, 

Rachel Paterson

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Which have been your favourites? Email me and let me know which articles are your favourites. rachel@fsp.co.za