Good Morning

Yesterday we bade a sad farewell to Tracy. I’ll miss her a lot, especially after working together for so long…but the show must go on (as they say).

Our publisher, Rachel, has had a very busy couple of weeks looking for the ideal candidate to replace Tracy. She carefully followed all the advice in the Labour Law for Managers, so she thinks she’s found the perfect person.

Now comes the difficult task of training the new person to get them up to speed as soon as possible!

I had a chat with Rachel the other day about the induction process for new employees (mine took place so long ago, I’d forgotten). She has a plan, and I’m pretty sure the newbie will feel right at home in no time. And since Rachel says she’s going to rely on the Labour Law for Managers even more to make sure things run smoothly, I’m sure we’re going to have no problems!

You’ll meet our new HR editor soon!

As a quick refresher for you, in case you’re hiring in the near future

Ask the employee to complete the following checklist to ensure you’ve conducted the induction successfully:

Employee name:
Department:
Date of employment:
Manager responsible:
Personal details:

Documents and information required:

•    Copy of ID
•    Bank details
•    Qualifications
•    Home address
•    Home telephone number
•    Change of personal details

Documents given and explained:

•    Letter of appointment
•    Employment contract
•    Confidentiality and restraint clauses
•    Medical aid form
•    Pension scheme information
•    Code of conduct
•    Disciplinary and grievance procedure
•    Health and safety policy
•    Evacuation procedures
•    Safety officer and committee

Job information:

•    Job description
•    Probation period
•    Key Performance Areas (KPAs)
•    Organogram

Office lay-out:

•    Parking and entry to building
•    Reception area and key areas of the building
•    Access to building
•    Telephone numbers and email addresses
•    Introduction to staff
•    Email sent out to all staff introducing new recruit
•    Fax and photo-copy machines

Training:

•    On the job training: with whom and by when
•    Any other necessary training

Terms and conditions of service:

•    Hours of duties, core hours and flexible working hours
•    Payroll information
•    Leave provisions and application for leave
•    Sick leave policy and notification rules

I hope this helps you in your business…

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Kind Regards

Sarah-Jane Bosch
Managing Editor
Personnel Division

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